Everything Stashery does, and why it does it that way.

In Settings › eBay you press Connect, sign in on eBay and agree. You come back to eBay account connected., with "Connected as" your eBay username. Below that, Ready to sell ticks off the five things eBay needs before Stashery can publish: Opted in to eBay Business Policies, Payment policy, Returns policy, Postage policy and Dispatch location. Anything missing has a Set up button. Permissions lists what eBay has let Stashery see and do.

Press Import my eBay listings on an empty Catalogue, or in Settings › Data under Import from eBay, then Yes, import. Stashery creates an item for each active listing, with its main photo. The summary says how many items were created, how many were updated, how many were marked sold or ended, and lists any that failed with the reason. View items opens just the ones it touched. Sales history sits beside it and brings back about the last 90 days of sales.

Press Import spreadsheet in the Catalogue and choose a CSV file or an Excel workbook (.xlsx), up to 1,000 rows at a time. Stashery guesses what each column holds; you fix any guess under Match your columns, or choose Add to notes or Leave out. Say whether the items are Part of my collection (not for sale) or Stock I plan to sell, which puts them on the Workshop board. Check my sheet shows how many rows are ready, the reason for any that can't go in, and a warning if rows look like items you already have. Then press Import.

Until your stash has its first item, the dashboard shows Welcome to Stashery and three steps. Connect eBay has a Connect button and turns to "Connected ✓" once you're linked. Add your first item has an Add item button, to scan a photo or import from eBay. Get ready to sell is marked "Optional — only needed when you want to list from Stashery", and offers Set up once eBay is connected. The usual dashboard takes over when your first item arrives.

Add photos on New item with Choose files or Take a photo, then press Scan photos. Stashery looks at all the photos at once and fills in the form. A match it has checked is marked Catalogue-verified ✓ with a link to the source; a number it read off the box but couldn't match is marked Read from photo (unverified). If several catalogue entries fit, it lists them for you to pick, or you choose None of these — keep my details. If it got it wrong, press Correct it, type the maker, catalogue number or model name, and press Re-identify.

On an item, each field carries a small note saying who set it: set by scan, catalogue, import, job lot or you. Open History at the foot of the page to see every change to the title, maker, part number, condition, notes and details, from old value to new, who made it and when. After a scan on New item, Stashery checks your stock and says so if you already have one: "You already own one of these — paid £12.00 last time", with Open the one I own. It never stops you saving; a second copy can be a good buy.

Every new item gets its own stash number, shown at the top of the item page. You choose the 2–4 letter Label prefix in Settings, and Assign codes to existing items numbers older items oldest-first without changing any code already given. Set up a label size and the fields you want in Settings › Labels, then press Print label on an item or a Workshop card. The panel shows the label as it will print, with Save PNG, Save PDF and Print. You can find an item by its code however you type it: RCO-0068, rco 0068 or just 0068.

In the Stashery app, tap Scan and the scanner opens straight away. Point it at the QR code on a printed Stashery label and the item opens. If you scan something else, it tells you what went wrong, such as "That isn't a Stashery label", and offers Scan again. If you catch the eBay QR on a large label instead, it says so and gives you Open the eBay listing. The scanner needs a camera, so it isn't available in a web browser on a computer; search the Catalogue there instead.

Tick DCC fitted on a locomotive and more fields appear: Decoder (with suggestions such as ESU LokSound 5), Decoder socket (6-pin, 8-pin, 21-pin, Next18, PluX16, PluX22, Hardwired or Other…), DCC address, Sound project and CV notes. Further down the item page, Documents holds manuals, receipts and decoder settings as a PDF or a photo, up to 20 MB each. Choose What is it? (Manual / instructions, Receipt, Decoder / CV settings, Certificate or Other), give it a name if you like, and press Add a document. Download saves the file back to your device.

Press Record New Lot, enter the Source, Total cost (£) and Purchase date, add photos and press Scan lot. You get an editable list of what Stashery found. For each row choose Break out as individual, keep it in the lot, or Move to Spare Parts bin, then press Create lot. On the lot page, Allocate cost splits the price across the items by Even split or Weighted by estimate, and shows each item's new cost before you press Allocate. On Beta (from v0.8.0), crowded photos are zoomed into item by item, and Add photos from eBay copies the photos from the listing you bought, from its item number or link.

Every job lot gets a code like JL-0007, shown on the lot and on each item that came from it ("From lot JL-0007 →"). Type the code in the Catalogue search and Open job lot JL-0007 → takes you to it. To sell items together, press Select in the Catalogue, pick them and press Combine. Before anything changes, the sheet shows the title, the cost (the total of theirs), the condition (the lowest of them) and the photos. The new item gets its own code; each original is marked "Combined into" it, and the lot page shows them as Combined, not sold. Uncombine puts them back, until the combined item has been on eBay or sold.

Open an item and the Sold-price comps panel shows the sales Stashery already holds for that model. If there are none yet, it says so and offers Get sold prices, with how many of this month's lookups you've used beside it. You get a Suggested list price, a What it sold for range (low, typical, high) and the Recent sold listings, each linked to the real eBay sale. Press Exclude on a sale that isn't your model, pick a reason, and the numbers work themselves out again without it.

Stashery takes the typical price from the model's saved sales and adjusts it for your item's condition. In Live Listings, the Recommended column sits beside your price, flags a listing that is below recommended, and shows how many sales it came from. Hover over it to see the working: the typical price, the condition adjustment, and how many parts listings were left out. In Settings › Pricing, Ignore comps sold below sets a floor that drops cheap spares listings the parts filter missed.

Repricing in the sidebar groups your live listings: Above the market rate, Below the market rate, Above market — but the market is below your cost, At the market rate and Not enough comparable sales. Each row shows your ask, the market rate, how many sales it rests on, and the Margin at ask and At market. Press Reprice… and Update price on eBay to change the price. Press I'm holding for more to record why you're keeping it high, or This looks wrong to say what's off. Inspect the sold comps behind this opens the sales themselves.

Open Sourcing, paste the listing's link or item number into eBay listing URL or item number, and press Value it. Stashery fetches the listing, matches it to the catalogue and shows a verdict with the Asking price, Est. resale (typical) and Gross margin. It also says if you already own one. A Basis of estimate box lists how many sales it used and the typical price.

The eBay listing section of an item fills itself from the item: Title, Description, Photos (tick up to 12), Condition, Price (£), eBay category ID and the Required item specifics. Pick a Postage policy, Payment policy and Returns policy; each starts on the one you used last time. Press Save draft to send it to eBay, then Publish to eBay and Yes, publish live. Anything still in the way is listed under Before publishing, fix the following: in plain words.

In the Composer, pick a Parcel size: Large letter, Small parcel, Medium parcel or Larger / custom size (where you type the box's length, width and height). Then type the Packed weight (g), box and packing included. Stashery sends both to eBay when you publish. If the postage your policy charges looks too low for that size of parcel, a warning under the picker tells you before you list.

On an item with no live listing, press Listed this on eBay yourself? Link the listing. Type the eBay item number (the 12 digits in the listing's address, or paste the whole link) and press Link. Stashery checks with eBay that the listing is on your account and live before linking it. If it can't link it, it tells you why: someone else's listing, one that has already ended, or one already linked to another item.

Every listing Stashery publishes carries a reference code (its SKU) tied to the item. When it is relisted, even from eBay's own app, the relist keeps that code, and the next sync uses it to put the new listing on the original item instead of making a new one. If an older relist did end up as a second item, open it and choose More → This is a relist of another item…. Find the original by its stash code or title. Stashery shows exactly what will move before you press Merge: the listing and any sale go to the original, and the duplicate is retired.

In the Composer, under Listing video (optional, up to 59s), press Choose video or Record a video. Any phone video works (MP4, MOV and so on), up to 59 seconds and 150MB. Stashery converts it (Converting for eBay…) and sends it when you save the draft. The status then reads Processing on eBay and finally Live on eBay. If eBay rejects the clip, you see eBay's reason and can Replace or Remove it.

Live Listings shows how many listings are active and when they were last synced. Press Sync eBay to ask eBay for the latest state of every listing: what sold, what ended, and which relists belong to which items. Stashery also syncs by itself when you open the app if the last sync was more than 15 minutes ago. If a listing is live on eBay but isn't in Stashery yet, it tells you rather than leaving it out.

Open a sold item and the Sale outcome panel lays the sale out line by line: Sale price, eBay fees, any eBay ad fee, Purchase price, Shipping, Manual costs and Parts cost, down to the Net, with Net margin and Return on cost underneath. Under Your costs you type in Shipping you paid (£) and Packaging / other (£), then press Save costs. If the item came from a job lot, it links to the lot and shows your share of what you paid.

When a buyer opens a return, press Return opened on the sold item's card and it moves to the Returning column. When it's settled, press Record and answer two questions on one sheet: Where is the train? (back with you and fine, back damaged, buyer kept it, or lost in the post) and Money (full refund, partial refund or no refund). The full-refund amount is filled in from what the buyer paid, and you can change it. You can also add Return postage you paid and a note. Afterwards you get Undo, and Relist if the train is back with you.

The Profit & loss page shows one row per period, with Gross sales, eBay fees, COGS (what the items you sold cost you), Net and Margin. Switch between Calendar month and UK tax year (6 April to 5 April). Click a period to see the sales behind it. If you bought a job lot and split its price across the items, each item's share is its cost here. Any period with a sale that has no purchase price gets an asterisk and a note saying its profit may be overstated.

Drag cards across In Test, Repair, Photography and Ready to List, or use the buttons on each card. In Test has Pass and Fail, Repair has Open repair screen, and an item can't leave Photography until it has a photo. After Ready to List come Draft and Live Listing, then To Post, Posted and Received once it sells. Across the top are In Workshop, Ready to List, Urgent Items, Est. Pipeline Value and Avg Time in Workshop. You can rename or switch off the prep columns in Settings.

The Parts Bin lists your spares with Source (New, Ordered or Recovered), status (In bin, On order, Used), quantity, cost and which repair each one is for. Use Add part to add one, or Source part from a repair card. On an item's repair screen, Earmark an existing part, Mark used when it's fitted, and put anything bought just for this job in Parts bought just for this repair (£). Repair work done keeps your notes, which can go on the eBay listing. Run Test and Move to Photography send the item back to the board.

On a card in the Repair column, press Service sheets to see the Hornby service sheets that match that model, each one a link that opens the sheet on hornbyguide.com. The same list appears on the item's repair screen and its item page. If nothing matches, the card says No Hornby service sheets matched this model. Only Hornby models have sheets so far.

The Collection page shows how many items you have, an Estimated value worked out from recent eBay sales, Value by brand, Gaps, Range completeness and your Top open wants. It says how many items it could price and which values rest on only a few sales. Download valuation (PDF), Print your collection and Download spreadsheet (Excel) give you a copy to keep. To use Stashery only as a collector, choose Collect under What's this stash for? in Settings. Both keeps the selling screens as well.

On Wants, press Add a want and describe it: Name, Brand, Model, Catalogue number, words the title must mention or should skip, Max price (£), Condition and Priority. Stashery checks eBay for new listings that match and emails you a digest, with each match priced against what similar items have sold for. Each want shows Watching, Paused or Found, with Pause, Edit and Found it. Found it can Add it to my collection in the same step. Free checks once a day with 3 wants. Hobby and Pro check every hour with 10.

Settings › Early access shows which version you're on, Production or Beta. Press Try Beta, then Take me to Beta, and sign in once on the beta site. An amber bar on every page says you're on Beta, and What's in this beta lists what is newer than Production. Back to Production returns you whenever you like. If Beta ever won't load, opening the normal address with ?channel=prod on the end puts you back on Production.

In Settings › Sign-in & security, Add a passkey lets you sign in with your fingerprint, face or screen lock instead of a password or code. Each passkey shows when it was added and last used, and Delete asks you to confirm before it removes one. Settings › Your devices lists every iPad, phone and browser you've used Stashery on, with its type, version and when it was last seen, and marks This device. Type a name over any of them, such as "Kitchen iPad".

In Settings › Profile, Export my data builds one ZIP of your items, listings, sales history and wants as spreadsheets, with a list of your photos and your account details. It emails you a download link. Delete account… removes your sign-in and everything in your stash. First you type your stash's name, then Email me a code, then enter the 6-digit code and press Delete everything. Your eBay listings aren't touched and stay live. Stashery's access to your eBay account is removed.

Report a problem sits at the bottom right of every page. Choose what kind of report it is and how serious, say What happened?, add a screenshot (in the app, Take a photo) and press Send report. It arrives with the page you were on, the version you're using and any recent errors. Your reports under Help shows where each one has got to. When one is fixed you get a notice, "Something you reported is fixed — have a look", and you can say Works now or Still broken. When the fix reaches Beta before everyone else, you're told it's Ready to check on Beta.

The apps run the same Stashery as the website, with the same account and stash. Take a photo opens the device's own camera when you add an item or report a problem. The Scan tab opens the label scanner straight away. Point it at the QR code on a printed Stashery label and that item opens. If you scan the eBay code on a large label instead, it tells you and offers Open the eBay listing. For now the apps are being tested through TestFlight on iPhone and iPad and a Google Play closed test on Android. Neither is in the App Store or Google Play yet.